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Event Request Form
Event Request Form
By initialing below, I agree to the responsibilities outlined
here
, and I understand that without complete information, work on this event cannot begin.
Please initial here:
*
Requestor's Name
*
First
Last
Email Address
*
Phone Number
Division/Unit
*
Date of Event
*
Date Format: MM slash DD slash YYYY
Time of Event
*
Please include beginning and end time if applicable.
Event Name
*
Number of Attendees
*
This can be an estimation.
Will your event take place at the SON?
*
yes
no
What SON space would you like to reserve?
If this event takes place outside of business hours, will you need the doors scheduled to remain unlocked? If so, please provide the timeframe.
(Example: Yes, from 12:00 p.m. to 2:00 p.m.)
What is your venue preference?
How would you like your event set up?
Please include table and chair requests, trashcan and recycling bin needs, and any signage needs.
What type of A/V equipment will you need?
If refreshments are needed, please select all that apply.
Breakfast
Lunch
Snacks
Dinner
Drinks only
Please list any special requests regarding food, drinks, or known dietary restrictions.
Budget
*
Chartfield
Materials for your Event
What materials do you need?
(check all that apply)
Save the date
Invitation
Program
Other
Other
Please elaborate:
In what format do you need the save the date?
Printed
Digital
In what format do you need the invitation?
Printed
Digital
If printed, how many do you need? And do you have any size specifications?
Do you need to track RSVP's?
yes
no
If so, is there a maximum capacity?
Date invitation needs to be sent:
We need a minimum of 6 weeks for printed material requests (brochures, invitations, programs, ads, etc.) and 1 month for website or other digital requests.
Date Format: MM slash DD slash YYYY
Date save the date needs to be sent:
We need a minimum of 6 weeks for printed material requests (brochures, invitations, programs, ads, etc.) and 1 month for website or other digital requests.
Date Format: MM slash DD slash YYYY
How many programs do you need printed?
Will the Dean be attending?
*
Yes
No
Will the Dean need speaking remarks?
If yes, please keep in mind that you are responsible for supplying the bullet points for those remarks.
Yes
No
Event Details
The following details must be supplied to begin work on your materials: RSVP deadline, location, time and date, speaker bios/info
Event Details Upload
Feel free to upload speaker bios or other relevant documents here.
If you would like help publicizing this event, please select all that apply.
Faculty listserve
Staff listserve
Student listserves
Digital monitors
Social Media
Custom list
Do you want reminders sent?
Yes
No
Custom List
If you would like your save the date or invitiation sent to a custom list, please upload the list here or email it to Andrea at andrea_cummings@unc.edu.
Additional Comments
Questions? Please email event coordinator Andrea Cummings at andrea_cummings@unc.edu.
