Welcome to the University of North Carolina at Chapel Hill School of Nursing!

We’re so glad you’ve joined us and look forward to working with you.

The following information is designed to help you get oriented to UNC, the School of Nursing (SON) and your new role here as quickly and thoroughly as possible. It’s a lot of information, so it might be worth bookmarking this page for easy reference later.

If you have questions about anything you see here, please contact the School of Nursing Office of Human Resources at sonhr@unc.edu or 919-843-6761, or speak with your division manager. They’re happy to help!

  • All prospective employees of UNC are required to undergo a background check as a condition of employment. A representative of the SON’s Office of Human Resources (HR) will be in touch with instructions to complete the background check, which will be emailed directly to you from the University’s vendor, CastleBranch.
  • All prospective employees are likewise required to sign a confidentiality statement, which will be sent to you by email from HR along with instructions for how to complete and sign it.
  • Your PID is your Personal ID, a 9-digit number the University uses to identify you. It’s created by UNC Human Resources as soon as you accept your position. It will be printed on your UNC One Card if you need help remembering it in the future.
  • The UNC One Card is your campus ID card (and much more—for instance, your One Card is used for obtaining access to Carrington Hall after hours). You’ll make a trip to the One Card office your first week on the job to have your photo taken and to pick up your card.
  • Your Onyen. You’ll see it mentioned everywhere, and you’ll use it constantly. Short for “Only Name You’ll Ever Need,” your Onyen is your login ID to most University (and SON) networks. To learn more about obtaining an Onyen, please visit the website here.
  • Once you have a PID and Onyen, you may activate a UNC email account by following the instructions located online here.

You’ve probably heard: parking at UNC is limited and, with the exception of a few visitor pay lots, requires a valid permit.

  • Speak with your supervisor to make parking or other transit arrangements for your first day(s) at the SON to ensure there are no surprises.
  • Once you’re here, please inquire about or apply for parking with the SON Parking Coordinator, Charlene Womble, at 919-966-9943 or in 108 Carrington Hall.
  • Faculty, please complete this form and return it to the HR Manager in Carrington Hall, Room 108.

Chapel Hill and the Triangle area have the following public transit options with aids to help you get where you’re going:

  • Chapel Hill Transit
  • Durham Area Transit Authority (DATA)
  • Go Triangle

There are Park & Ride options available for faculty and staff who choose not to apply for on-campus parking. Speak with Charlene Womble about these when you arrive.

You have the opportunity to apply for parking each year in May should your needs change. You will be notified when the enrollment period opens each year.

The School of Nursing is located in Carrington Hall on the corner of S. Columbia Street and Medical Drive.

The mailing address is:

UNC School of Nursing
Carrington Hall | Campus Box 7460
Chapel Hill, NC 27599-7460

You will receive keys to your office on your first day from your supervisor. If you would like to arrange for early key pick-up please contact our Facilities Manager, Sam Deal, at 919-966-1698 or sdeal@email.unc.edu, who will make arrangements for you. After-hours access requires a One Card.

After hours building access is granted by our Facilities Manager, Sam Deal, 919-966-1698. You must use your One Card to enter Carrington Hall after hours

 Carrington Hall Emergency Procedures

A list of what you’ll find in and near the SON—everything from ATM machines to where the FedEx pick up location is to where to find coffee.

ATM Campus ATMs are located on Hillsborough Street behind Davis Library.
Bookstore The campus bookstore is located in UNC Student Stores along South Road near the bell tower.
Building Information For information regarding the building, please go to room 1002.
Bus System Free Chapel Hill Transit buses stop in front of Bondurant Hall on S. Columbia Street on the West side of Carrington Hall. Transit guides, including route schedules and maps, can be accessed at www.townofchapelhill.org.
Coffee/Tea Refreshments can be purchased at the Beach Café, a short walk from Carrington. Cafes can also be found in the Health Sciences Library, in the Hooker Research Center (School of Public Health), the FedEx Global Education Center and the Genome Sciences Building.
Copies Self-service copiers are located in room 205 on the 2nd floor of Carrington Hall West and in room G800 on the Ground floor of Carrington Hall East.
Emergency Assistance Please dial 911 for emergency assistance. UNC-CH Department of Public Safety will answer your call and respond appropriately. The Department’s non-emergency number is 919.962.8100.
First Aid and Defibrillators (AEDs) First aid kits are available at the following locations: Carrington L201, 003, 013, 018A, 107, 112, 1010, 1400 and 516. AEDs are located in the hallway adjacent to the Fox Auditorium, in room 018 in the Biobehavioral Lab, in the foyer near room 1100, and in the hallways bridging the new and old buildings on Levels 2-5.
Food Food can be purchased at the Beach Café, a short walk from Carrington. Cafes can also be found in the Health Sciences Library, in the Hooker Research Center (School of Public Health), in the FedEx Global Education Center and in the Genome Sciences Building.
Handicap Accessibility Most major walkways are ramped for easy access and there are automatic doors at major entrances and in restrooms in Carrington East.
Lost and Found Is located in 1000 Carrington. Articles unclaimed after 30 days will be donated to charity.
Mail / Post Office Outgoing campus and US mail can be dropped in the designated box near room 107. The FedEx drop box is located near the loading dock at the rear entrance to Beard Hall (School of Pharmacy). The UPS drop box is located just outside of the West door on Level 1 of Carrington West.
Newspapers May be purchased at the UNC Student Stores on South Road. Copies of the Daily Tar Heel (UNC’s campus newspaper) can be found in the newspaper box at the bus stop in front of Bondurant Hall on S. Columbia Street on the West side of Carrington Hall.
Operator Assistance For UNC 919.962.2211. For UNC Hospital Operator, dial 984.974.4131.
Parking Is limited and by permit only (see page 3). Disability and Service Permit spaces are located along Medical Drive on the north side of Carrington Hall.
Programs / Conferences A calendar of the SON's certificate programs, conferences, and institutes is available at nursing.unc.edu/lifelong/.
Restrooms Restrooms are located on each floor. Please see floor plans posted near the elevators for locations. Gender neutral restrooms are located in rooms 451 and 551 in Carrington West.
Smoking UNC Chapel Hill is a smoke free environment.
Snacks, Soft Drinks Refreshments can be purchased at the Beach Café, a short walk from Carrington Hall. Cafes can also be found in the Health Sciences Library, the Hooker Research Center, the FedEx Global Education Center, and the Genome Sciences Building. Vending machines are located in room 205.
UNC Student Stores / One Card Office UNC Student Stores is located on South Road near the bell tower. The UNC One Card Office is located on the east side of the UNC Student Stores building.
Telephones Courtesy phones are located in on the Ground floor of Carrington West and in rooms 2100, 2015, 304, 3100, 4010, and 5009.
Vending Machines Vending machines are located in room 205.
Visitor Information The Visitors’ Center is located at 250 East Franklin Street and can be reached by phone 919. 962.1630 or via the web at www.unc.edu/visitors.
Wireless Access Is available to UNC employees throughout campus.

Rooms can be reserved through the University’s InfoPorte system, which allows users to access individual room schedules in Carrington and across campus, view the room/amenities, and request a reservation. To reserve a room:

  1. Access Infoporte and use your Onyen to login.
  2. Click on “Tools” in the upper right corner of the screen, then click on the “Reservations” tab.
  3. Find the room you are interested in reserving (i.e. Carrington 1600). You can check the schedule or view the room description by clicking on the available links.
  4. When you are ready to request a reservation, click on the room and the email request form will appear. Once submitted, your reservation will be emailed to SON Rooms. You will receive an email confirmation once the reservation is finalized.

The SON’s Office of Information and Instructional Technologies (IIT) is available to assist you with all manner of computer needs and online resources.

You can submit an email Help Request to the IIT team at sonhelp@unc.edu.

Please find instructions here for setting up your personal voicemail box for your desk phone.

All UNC employees are required to complete a one-time online Health & Safety Employee Orientation based on their work environment. There are only 3 work environments to choose from for the School of Nursing: Office, Clinical or Laboratory. If you are not sure which environment you will be working in, please discuss with your supervisor.

Additionally all SON faculty are required to consult the SON’s Health and Safety Requirements site (link will be updated soon) to ensure they are in compliance with specific clinical sites and settings.

NOTE: If you are in a Clinical Environment, please review the SON’s Infectious and Communicable Disease Control Policy.

The University has a few forms it requires all employees to complete. On your first day, please print, sign and date these forms and turn them in the to School of Nursing Office of Human Resources in 108 Carrington.

  1. Direct Deposit Authorization Form
  2. Federal Withholding (W-4) Form
  3. NC Withholding (NC-4) Form
  4. Travel Agreement

There are likewise some procedures or policies to which the University and/or the School requires your compliance. Please review the items below and take any action needed:

  • FERPA Training — Must be completed within one week from hire date.
  • Employment Requirements — Unless you work with patients on a regular basis as part of your new role, most of these requirements won’t pertain to you, but check with your department or division manager to be sure you’re in compliance with the requirements listed here.
  • HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.
  • AHA CPR Certification — Only required for staff who are registered nurses and whose employment involves contact with patients. If you aren’t sure whether you fall into this category, please ask your division manager.
  • Health & Safety Requirements (link will be updated soon)
  • SON Guidelines for Professional Malpractice Coverage — Again, primarily pertains to staff who work with patients on a routine basis. If you aren’t sure whether you fall into this category, please ask your division manager.
  • Compliance requirements for partial or fully-funded grant positions:
    • ECRT System (Effort Certification): If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis.  The email will contain a link to the ECRT website which will require you to login using your Onyen userid and password. Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.
Benefits

Please click here to review your options and sign in. Please note that you have 30 days from your start date to enroll in your benefits plan, so don’t delay!

Liability Insurance

The School requires enrollment in a professional liability insurance plan for any staff member who engages in interviewing, teaching or rendering nursing care, supervising students and/or clinical research in a hospital setting.

Hospital Computer System and ID

If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.

If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.

  • Paychecks—Staff receive paychecks every other Friday except when holidays fall on a Friday. When that happens, paychecks are received immediately prior to the holiday. If your start date is after the first day of a two-week pay period, it’s possible your first paycheck will be delayed due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left.  Select “View Paycheck” to view and print your most recent paystub.
  • Biweekly Pay Schedule
  • University Holidays
  • TIM System—Our online system for recording your hours worked or leave taken. During your first week, please take the quick online tutorial (links below) and print the training certificate at the end. You’ll need to turn the certificate in to the School of Nursing Office of Human Resources in Carrington 108A. Deadline: Your first week.
  • All requests for Leave and Travel should be entered in the new form located in NurSYS.  These requests can be automatically added to your Outlook calendar which should be visible to everyone.
    • Detailed instructions for entering and approving leave requests can be found here.
  • Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
  • UNC Academic Calendar

The University has a few forms it requires all faculty to complete on your first day, please print, sign and date these forms and turn them in to the School of Nursing Office of Human Resources in 108 Carrington.

For faculty teaching Undergraduate courses:

There are likewise some procedures or policies to which the University and/or the School requires your compliance.  Please review the items below and take any action needed:

(A more detailed list of faculty compliance requirements is available here.)

  • RN licensure (only required if you are a registered nurse)
  • FERPA Training — Must be completed within one week from hire date.
  • HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.
  • AHA CPR Certification — Only required for faculty who are registered nurses and whose employment involves contact with patients. If you aren’t sure whether you fall into this category, please ask your division manager.
  • Health & Safety Requirements (link will be updated soon)
  • SON Guidelines for Professional Malpractice Coverage  — Again, primarily pertains to faculty who work with patients on a routine basis. If you aren’t sure whether you fall into this category, please ask your division manager.
  • Compliance requirements for External Professional Activities for Pay (EPAP)
  • Compliance requirements for partial or fully-funded grant positions:
    • ECRT System (Effort Certification) — If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis.  The email will contain a link to the ECRT website which will require you to login using your Onyen and password. Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.
    • PIs, Co-PIs and consultants are required to complete the human subjects education and have an OSR certificate added to their project folder in the IRB office.
Benefits

Please click here to review your options and sign in. (User ID: EPA. Password: orientation.) Please note that you have 30 days from your start date to enroll in your benefits plan, so don’t delay!

Liability Insurance

The School requires enrollment in a professional liability insurance plan for any faculty member who engages in interviewing, teaching or rendering nursing care, supervising students and/or clinical research in a hospital setting. Undergraduate Faculty who teach or supervise students in hospital settings are covered under the School’s blanket liability policy that covers undergraduate students. Nonetheless, individual liability coverage is strongly recommended.

Hospital Computer System and ID

If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.

If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.

  • Paychecks—Faculty members typically receive paychecks on the last working day of each month except for December when paychecks are received prior to Winter Break. If your start date is after the fifteenth of the month, there is a possibility that your first paycheck will be on the last working day of the following month due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left.  Select “View Paycheck” to view and print.
  • Monthly Pay Schedule
  • University Holidays
  • TIM System—Our online “time information management” system for recording your leave taken (Please Note: for 12-month faculty only).
  • All requests for Leave and Travel should be entered in the new form located in NurSYS.  These requests can be automatically added to your Outlook calendar which should be visible to everyone.
    • Detailed instructions for entering and approving leave requests can be found here.
  • Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
  • UNC Academic Calendar

The University has a few forms it requires all employees to complete. On your first day, please print, sign and date these forms and turn them in to the School of Nursing Office of Human Resources in 108 Carrington.

For Temporary Employees:

  1. Please review UNC’s SHRA Direct Hire Temporary Overview information
  2. Conditions of Employment form for: Intermittent Temp OR Temporary (regular)
  3. Home Address and Phone Number and Emergency Contact
  4. Direct Deposit Authorization Form
  5. I-9 (Please contact our Office of Human Resources at sonhr@unc.edu or 919.843.6761 to schedule an appointment to complete the I-9 in person.)
  6. Federal Withholding (W-4) Form (submitted electronically)
  7. NC Withholding (NC-4) Form (submitted electronically)
  8. Travel Agreement

For Student Employees and Post-Docs:

  1. EPA Student Employee Certifications and Conditions of Employment form (AP-2s)
  2. Home Address and Phone Number and Emergency Contact
  3. Direct Deposit Authorization Form
  4. I-9 (Please contact our Office of Human Resources at sonhr@unc.edu or 919.843.6761 to schedule an appointment to complete the I-9 in person.)
  5. Federal Withholding (W-4) Form (submitted electronically)
  6. NC Withholding (NC-4) Form (submitted electronically)
  7. Travel Agreement

For anyone teaching Undergraduate courses:

There are likewise some procedures or policies to which the University and/or the School requires your compliance. Please review the items below and take any action needed:

  • RN licensure (only required if you are teaching in the undergraduate program)
  • FERPA Training — Must be completed within one week from hire date.
  • HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.
  • AHA CPR Certification — Only required for employees who are registered nurses and whose employment involves contact with patients. If you aren’t sure whether you fall into this category, please ask your division manager.
  • Health & Safety Requirements (link will be updated soon)
  • SON Guidelines for Professional Malpractice Coverage — Again, primarily pertains to employees who work with patients on a routine basis. If you aren’t sure whether you fall into this category, please ask your division manager.
  • Compliance requirements for partial or fully-funded grant positions:
    • ECRT System (Effort Certification)
      • If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis.  The email will contain a link to the ECRT website which will require you to login using your Onyen userid and password. Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.
      • PIs, Co-PIs and consultants are required to complete the human subjects education and have an OSR certificate added to their project folder in the IRB office.
Health Insurance

Student Blue RA/TA and PostDoc Insurance

Liability Insurance

The School requires enrollment in a professional liability insurance plan for any employee who engages in interviewing, teaching or rendering nursing care, supervising students and/or clinical research in a hospital setting. Undergraduate Faculty and Teaching Fellows who teach or supervise students in hospital settings are covered under the School’s blanket liability policy that covers undergraduate students. Nonetheless, individual liability coverage is strongly recommended.

Hospital Computer System and ID

If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.

If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.

  • Biweekly Paychecks—Temporary employees and student assistants receive paychecks every other Friday except when holidays fall on a Friday. When that happens, paychecks are received immediately prior to the holiday. If your start date is after the first day of a two-week pay period, it’s possible your first paycheck will be delayed due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left.  Select “View Paycheck” to view and print your most recent paystub. Biweekly Pay Schedule
  • Monthly Paychecks—TAs, RAs, GAs and PostDocs typically receive paychecks on the last working day of each month except for December when paychecks are received prior to Winter Break. If your start date is after the fifteenth of the month, there is a possibility that your first paycheck will be on the last working day of the following month due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left.  Select “View Paycheck” to view and print. Monthly Pay Schedule
  • University Holidays
  • TIM System—Our online “Time Information Management” system for recording your time. TIM is located in Connect Carolina.
  • All requests for Leave and Travel should be entered in the new form located in NurSYS.  These requests can be automatically added to your Outlook calendar which should be visible to everyone.
    • Detailed instructions for entering and approving leave requests can be found here.
  • Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
  • UNC Academic Calendar

Thank You!

Please confirm that you have carefully reviewed and understood all the preceding information. If you have any questions, please contact the School of Nursing Office of Human Resources at sonhr@unc.edu. If you have feedback or suggestions for additional information for this Orientation, please contact the Director of Communications.